Printing environment audit

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PRINTOSCOPE SPRINT AUDIT

Independent and fast printing environment audit

Having installed PCC module (Printoscope Cost Control) the Client can easily and quickly access all information from printing devices both installed locally, shared and network.

Printing audit consists in the analysis of reports generated automatically by the PCC module which provides us with all information concerning printouts, starting from: the number of printed documents, number of pages, printers load, printout quality, division into colors/b&w, duplex/simplex to printout cost.

An audit can be carried out by the client independently or by Solution4Office company which has a qualified analytical personnel and, as a Printoscope software producer, has all the necessary instruments for data collection.

Printing optimization carried out by means of Printoscope system ensures that the printout quantities are accurately calculated.

PRINTOSCOPE SPRINT AUDIT benefits:

* Reduction of printed documents quantity by about 30%

* Localization and reduction of printing costs,

* Possibility to design an individual and optimal solution,

* Full control of created printouts,

* Indication of overloaded and underloaded printers.

* Improvement of IT resources effectiveness,

* Productivity improvement,

The system monitors all types of printers irrespective of the brand.

Recommended time of measurement is 1 month.

PRINTOSCOPE OPTIMAL AUDIT

Full analysis of printing environment at the Client’s location

The whole analysis will be carried out by professional analytical personnel of Solution4Office company on the basis of PRINTOSCOPE system.

OPTIMIZATION OBJECTIVES

* Recognition of printing, copying, faxing environment

* Printoscope system delivery and installation

* Data collection from the system (1-3 months)

* Recognition of costs incurred for printing and image processing

* Marketing aspect – interviewing users allows us to carry out better recognition of environment – more accurate analysis

* Possibility to optimize printing infrastructure, balanced in terms of functionality and costs

After carrying out data analysis we prepare recommendations aimed at achieving an objective which concerns the reduction of TCO (total costs of ownership) incurred for printing, copying, scanning and faxing Client’s documents. The recommended solution will aim at the cost reduction by no less than 25% as compared to currently incurred costs.

Benefits from carrying out an analysis and applying Printoscope system in full scope at all working stations without time limit:

* Reduction of printed documents quantity by about 30%

* Localization and reduction of printing costs without loss of quality,

* Improvement of printed information safety,

* Functional facilities improving working comfort,

* Possibility to design an individual and optimal solution,

* Full control of created printouts,

* Indication of overloaded and underloaded printers.

* Improvement of IT resources effectiveness,

* Productivity improvement,

The system monitors all types of printers irrespective of the brand.

Recommended time of measurement is 2-3 months.